ASCORIUM DATA PROTECTION POLICY
Below you will find all information about:
• Privacy Notice
• Privacy Notice to customers, end-customers and suppliers
At ASCORIUM we act with respect and integrity in everything we do.
We value the privacy of the people we meet while doing business. We are firmly committed to respecting your privacy and your personal data.
Please read the privacy notices below for more information.
Last updated: 2018/02/28
You are visiting the website of ASCORIUM GmbH, registered in: Germany at 53639 Koenigswinter, Im Muehlenbruch 10 – 12, registered under number: HRB 13977 (further: “ASCORIUM”).
Via this website, ASCORIUM informs you about our organisation and the products and services we offer.
ASCORIUM reserves the right to modify this website and all of its content at any time without prior notification.
Care has been taken to ensure that the content of this web site is as accurate as possible. However, ASCORIUM does not guarantee the accuracy, reliability, timeliness or appropriateness for any purpose of the information.
This website may contain links to external websites. When you use these links, you leave our website. Even though ASCORIUM itself may have created or authorised the link, this does not imply that ASCORIUM approves the content of the external websites or endorses the third party. ASCORIUM has no control over the contents of the linked websites and is not responsible for them. ASCORIUM does not accept liability for the third party websites, their content or functionalities.
This website and its components (text, logos, brands, trade names, layout, images, photos, videos, graphics and other components appearing on the site) are protected by intellectual property rights. ASCORIUM prohibits you from using, reproducing, displaying, making public, deleting, adapting, etc., any of these components, even partially or in a modified form, by any means, without having first obtained the express permission of ASCORIUM in writing.
Please consult our data privacy notice.
ASCORIUM may not be held liable for damage of any kind arising from your use of this website (e.g. computer viruses, corrupted files, loss of programs or other data, indirect damage, profit loss, etc.). Furthermore, ASCORIUM may not be held liable for service interruptions of any kind whatsoever or for any damage arising from these interruptions.
This website is governed by the Laws of Germany without regard to any conflict of laws provisions. All disputes in relation to this website fall under the exclusive jurisdiction of the courts of Cologne.
ASCORIUM PRIVACY NOTICE
Last updated: 2018/06/21
You are visiting the website of ASCORIUM GmbH, registered in: Germany at 53639 Koenigswinter, Im Muehlenbruch 10-12, registered under number: HRB 13977 (further: “ASCORIUM”).
By visiting this website, you acknowledge that you have read and understood this privacy notice.
This notice concerns personal data which ASCORIUM collects during your website visit.
ASCORIUM is committed to comply with all applicable data protection laws and regulations. Below, we provide in a nutshell what this means for you.
ASCORIUM may collect your personal data
Personal data are data which allow us to identify you as an individual, like your name, address, phone number. On the other hand, anonymized data are not personal data because they do not identify you, for example : statistics regarding the number of visitors to our webpages.
You can visit our website without providing any personal data.
ASCORIUM uses your personal data
We limit our processing of personal information to what is necessary for the intended purpose (e.g. to make navigation on our website easier) or for the purpose for which you provided consent (e.g. receiving a newsletter, providing you with information you requested, …). We do not collect sensitive personal information (as defined by EU Regulation 2016/679) from you without first obtaining your explicit consent.
We may share your information:
- With selected business partners, but only after you have explicitly provided your consent.
- With external service providers who perform certain services on ASCORIUM´s behalf, such as an agency which will deliver your order to your address or which sends out newsletters for us.
We may transfer your data to a ASCORIUM entity or a third party established outside of the EEA. If we do, we implement personal data transfer agreements based on the standard clauses published by the European Commission to protect your personal data.
If you are a resident in the European Economic Area, you have the right to: (a) access your personal data; (b) request rectification of your personal data; (c) request portability of your personal data; (d) request restriction of processing of your personal data; (e) object to the processing of your personal data; (f) request erasure of your personal data; (g) request cancellation of your personal data; and (h) if you have provided your consent to the processing of your personal data, you have the right to withdraw your consent at any time.
If you are a resident in France, you have the additional right to make general or specific arrangements for the storage and communications of you personal data after your death.
To exercise any of your rights, please contact us as set out below in the “Contact” section.
ASCORIUM preserves your data
We will keep and process your personal data for as long as reasonably necessary for the purposes for which we received your personal data, taking into account our possible legal and contractual obligations towards you.
If the legal basis for processing is your explicit consent, we will keep and process your personal data for a maximum period of 2 (two) years. When we provide you the opportunity to unsubscribe, and you choose not to, the period of 2 (two) years is calculated from the date we offered you to unsubscribe.
During the time that we keep your personal data, we will take the technical and organizational measures to ensure an appropriate level of security to protect them.
Links to third-party sites and social media
What is a cookie?
A cookie is a small file that a website asks your browser to store on your computer or mobile device. The cookie allows the website to “remember” your actions or preferences over time. It helps to navigate from page to page on a website, provide secure connections, and remembers preferences from a previous visit, when you return.
Below, we explain the function of the different types of cookies you will encounter on our website.
You will find more information regarding cookies on http://ec.europa.eu/ipg/basics/legal/cookies/index_en.htm.
Cookies on our Website
Operational cookies: ASCORIUM uses operational cookies. These are small files placed on your computer or device to help you navigate from page to page on the ASCORIUM website. For example, without such cookies, you would need to provide your language preference every time you switch to a different page on the ASCORIUM website. These cookies are thus essential for easy use of the site.
Third party cookies: We sometimes use third party cookies, like for Google Analytics (__utma, __utmb, __utmc, __utmz, __utmv) or for Youtube (embedded videos: PREF, VISITOR_INFO1_LIVE, YSC). These are non-operational cookies. If we use them, we will inform you of the purpose of the third party cookies and request your consent to store them.
How can you manage the cookies?
Most browsers support cookies, but you can set your browsers to decline them and can delete them whenever you like. You can manage the cookies yourself by adapting your preferences in your browser. The exact process depends on which browser you are using, which can be easily found via your search function on internet.
If you have any questions regarding this website or how we respect your right to privacy, please contact us via mail to ASCORIUM GmbH – Privacy, Im Muehlenbruch 10 – 12, 53639 Koenigswinter, Germany, or via email to info(a)ascorium.com.
If you do not receive an adequate answer from us, you have the possibility to file a complaint to one of the national supervisory data protection authorities, of which you will find the contact details here: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm.
ASCORIUM PRIVACY NOTICE
TO CUSTOMERS, END-CUSTOMERS AND SUPPLIERS
Last updated: 2018/06/22
This privacy statement applies to ASCORIUM GmbH, registered in Germany at 53639 Koenigswinter, Im Muehlenbruch 10 – 12, registered under number: HRB 13977, and their affiliates in the EEA (further “ASCORIUM”), listed in the current version of our annual report under: https://www.ascorium.com/investors/annual-half-year-reports.html
It concerns personal data which ASCORIUM processes in relation to customers, suppliers and prospective and actual end-consumers. For ASCORIUM’s processing of personal data through your visit of our website, we refer to our “ASCORIUM Privacy Notice for Website Visitors”.
ASCORIUM is committed to comply with all applicable data protection laws and regulations.
For which purposes does ASCORIUM process end-consumer, customer or supplier related personal data?
In relation to customers, end-consumers and suppliers, ASCORIUM processes personal data for the purpose of performing activities that form part of our business operations, like:
- Applicable legal or regulatory requirements, or ensuring compliance herewith Customer and supplier management
- Order and supply management
- Financial accounting and invoicing
- Providing or requesting information on the products and services ASCORIUM acquires or supplies
- (Direct) marketing
- Dealing with the enquiries, complaints and requests including on social media of customers, suppliers, our customers’ or suppliers’ business partners and of prospective and actual end-consumers;
- Dispute management
- Public relations and business development
- Risk analysis and due diligence checks relating to the products and services acquired or supplied
- Access control and security
- Protecting our rights and those of our business partners
Which personal data does ASCORIUM process for these purposes?
For these purposes, ASCORIUM may use amongst other:
- Contact data (for example the data typically featuring on name cards such as your name, phone number, e-mail address, your language for communication, your availabilities, your professional field of responsibility)
- history of when and where we meet, and of communications
- Past employment, educational details, publications or postings (for example when relevant for the contemplated partnership between ASCORIUM and the company your work)
- Complaint details
- Lifestyle and social circumstances if you have volunteered such information (for example pastimes, food preferences, birthday)
- Sensitive data for specific, explicit purposes (for example health data for security purposes when you visit certain parts of our premises)
We collect such data when you provide them to us, because other persons provide these data to us (eg. your employer, a third party service provider) or because it is publicly available.
What is the legal ground for processing these data for such purposes?
We use your personal data for the purposes listed above because:
- ASCORIUM is obliged by law or by the order of any court or regulatory authority to process the personal data (eg. keep records for regulatory reporting, providing information to a public body or law enforcement agency)
- processing of personal data is permitted in order to establish, execute or terminate a contractual relationship (eg. use and keep cv’s of consultants or persons working with a supplier to decide whether to work with them)
- this is necessary for the purposes of pursuing ASCORIUM´s legitimate interests, but only if these interests are not overridden by the interests or fundamental rights and freedoms of the individual. (eg. we may request formal identification before allowing you access to our buildings for safety and security reasons)
- you have given your explicit consent (for the processing of sensitive data or for direct marketing when you are not a customer).
Transfer and sharing of your personal data
We may share your personal data with ASCORIUM affiliates, competent authorities, your employer and/or their advisers, your advisers, or other third parties which reasonably need your personal data for the purposes and on the grounds listed above.
We may transfer your data to a ASCORIUM entity or a third party established outside of the EEA. If we do, we will implement personal data transfer agreements based on the standard clauses published by the European Commission to protect your personal data, or on other adequate protection measures. If you want more information, please contact us as set out below in the “Contact” section.
If you are resident in the European Economic Area, you have the following rights in accordance with your situation and the stipulations of the GDPR: (a) to access your personal data and request a copy thereof; (b) to demand the correction of your personal data; (c) to demand the transferability of your personal data; (d) to demand the restriction of the processing of your personal data; (e) to object to the processing of your personal data, particularly for direct marketing; (f) to demand the deletion of your personal data; (g) to demand the elimination of your personal data and (h) to revoke your consent to the processing of your personal data at any time in cases where you have consented to the processing of your personal data.
You also have the right to place a complaint with the regulatory body in your home country.
To exercise any of these rights, please contact us (see the “Contact information” section).
Revoking your consent to data processing
A large number of data processing operations are possible only with your express consent. If you have given consent, you can revoke it at any time. To do so, you simply send us an informal e-mail. This does not affect the legality of the processing of data that has taken place prior to you revoking consent.
Right to object to data collection in special cases and to object to direct marketing (Art. 21 GDPR)
If data processing takes place on the basis of Art. 6 Para. 1 (e) or (f) of the GDPR, you have the right – for reasons arising from your special situation – to object to the processing of your personal data. This also applies for profiling based on these provisions. For the relevant legal basis for processing, see this privacy notice. If you object to processing, we will no longer process your personal data unless we can prove that we have compelling, legitimate grounds for processing the data that override your interests, rights, and freedoms or if the processing of the data is required to enforce, exercise, or defend ourselves against legal claims (objection as per Art. 21 Para 1 GDPR).
If your personal data is processed in order to carry out direct marketing activities, you have the right to object to the processing of your personal data for the purpose of this kind of marketing at any time. This applies also to profiling that is directly related to direct marketing of this nature. If you object, your personal data will no longer be used for direct marketing purposes (objection as per Art. 21 Para. 2 GDPR).
Server log files
The provider of the pages collects and automatically saves information in server log files that your browser sends to us automatically.
This information includes the following:
• Browser type and version
• Used operating system
• Referrer URL
• Host name of accessing computer
• Time of server request
• IP address
No association of this data with other data sources is made. The recording of data takes place on the basis of Art. 6. Para. 1 (f) GDPR. The website operator has a legitimate interest in ensuring that their website is displayed without technical errors and in optimising their website, and this is why the server log files are required.
Inquiries via e-mail, phone, and fax
If you contact us by e-mail, phone, or fax, your inquiry – including all personal data arising from your inquiry such as your name and the nature of your request – will be saved and processed for the purpose of processing the issue you have raised. This data will not be passed on without your consent.
The processing of this data takes place on the basis of Art. 6 Para 1 (b) GDPR if your inquiry relates to the fulfilment of a contract or the execution of precontractual measures. In all other cases, the processing of the data is based on your consent (Art. 6 Para. 1 (a) GDPR) and/or our legitimate interests (Art. 6 Para. 1 (f) GDPR), since we have a legitimate interest in the effective processing of inquiries directed to us.
The data you send us when you make contact remains stored until you request its deletion, you revoke your consent to its storage, or the purpose for the saving of the data expires (for example, once the issue you raised has been dealt with in full). Binding legal provisions – such as legal retention periods – are unaffected by this clause.
The use of the “Google Maps” function to find locations in the “Contact us” area activates the Google Maps service via an API. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Your IP address must be saved to enable the use of Google Maps. As a rule, this information is transmitted to a Google server in the United States and is stored there. The provider of this site has no influence on this data transfer process.
The use of Google Maps takes place with the aim of presenting our offering in an appealing manner and making it easy to find a location specified on our website. This constitutes a legitimate interest in the sense of Art. 6 Para 1 (f) GDPR.
For more information about the handling of user data, see the Google privacy notice: https://policies.google.com/privacy?hl=en.
If you still have questions about this website or how we respect your right to the protection of your personal data and privacy, please contact our external data protection officer:
Mr. Stefan Hardelt
Tel.: +49 (0) 160 9382 4895
Im Mühlenbruch 10 – 12
D – 53639 Königswinter
If you do not receive a satisfactory answer from us, you can submit a complaint to your national data protection authority. For the relevant contact information, see here:
Use of Matomo
Data is collected and saved on this website for the statistical analysis of visitor accesses using the Web analysis software Matomo (www.matomo.org). This is a service offered by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, and is used on the basis of our legitimate interest in the statistical analysis of visitor behaviour for optimisation and marketing purposes as per Art. 6 Para 1 (f) GDPR. For the same purpose, this data can be used to create and analyse pseudonymised usage profiles. Cookies can be used for this. Cookies are small text files that are stored in the cache of the Internet browser of the site visitor. Among other things, the cookies enable the recognition of the Internet browser used. The data collected with the Matomo technology (including your pseudonymised IP address) is processed on our server.
The information generated by the cookie in the pseudonym user profile is not used to personally identify the user of this website and is not associated with personal data about the carrier of the pseudonym.
If you do not agree with the saving and analysis of this data about your visit, you can object to the saving and use of this data with a simple click of the mouse below. If you do so, an opt-out cookie will be stored in your browser, preventing Matomo from collecting any session data. Please note that if you delete all of the cookies on your computer, the opt-out cookie will also be deleted, and you might need to activate it again.